Improper Access and Disclosure of Social Security Administration (SSA) Information 448-01-50-15-15

(Revised 3/1/12 ML #3304) 

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Federal law requires that each employee be aware of the unauthorized access and disclosure of information received through an interface with the Social Security Administration. Refer to section 448-01-25-10 – Confidential Information.

 

The information received from these interfaces must not be:

 

• Disclosed or used for any purpose other than to determine eligibility.

 

• Used to extract information concerning individuals who are not recipients of the programs.

 

 NOTE: SSA information, with the exception of BENDEX Wage, received through the interface

may be released to the applicant or recipient

with a signed release of information but

cannot be release to any other

individual or agency.

 

SSA information provided by the

applicant or recipient may be shared

upon receipt of a signed release of information

from the applicant or recipient.

 

The Department will maintain a fully automated audit trail of SSA information obtained through TPQY. The audit trail will track:

 

• The reason for the inquiry (SNAP, Medicaid, or TANF);

 

• The individual making the query;

 

• Errors that result from the query (incorrect password);

 

• Queries on recipients who are not known to TECS or Vision, and

 

• Queries on recipients who are known to TECS or Vision but do not have any history in TECS or Vision.